Business Tools Blog

Your group is almost ready for prime time. But before you invite your members, the access settings need to be verified:

First, click “more group info”

Click “edit” under “Access”:

Click the access settings that are appropriate for your group, then click “save”.  The image below shows the access settings that I use for our meeting groups.

Next verify the email settings for the group, and click “Save Changes”. Since this group is for a meeting agenda, I selected “users decide where replies are sent”.  Otherwise, your members may get emails that are not intended for them.

Next we will invite members. Click “Management tasks.”

Click “Manage Members”

Click “Invite Members”

You can either “Invite members by email” or “Add members directly”

Hint – if you add or invite more than 9 members directly, Google will flag you as a potential spammer. To avoid this, you can invite members in groups of 9 or less, by clicking “invite members” after entering each list of  emails.

Now that you’ve invited members, you can set each member’s “membership type.”  Remember, in the access section, you set each membership type’s authority. Make sure that your members have the appropriate membership type.  For example, a member who will be loading agenda items will need to be a “Manager.”

Congratulations, the group is done and your members can view the agenda and access meeting materials online.