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Business Tools Blog

How do I fill the row labels in columns in a pivot table?

Question: When I build a pivot able, and have 2 or more sets of row labels, the label to the left only shows once. How do I fill the data in columns in a pivot table?

To make this work, you need to be in the Classic Pivot Table view see this blog post for instructions on how to convert to the classic pivot table view: http://businesstoolsblog.com/2011/05/display-pivot-tables-with-the-row-labels-side-by-side-instead-of-in-one-column/

In a standard pivot table the row labels after the first row label are blank, like this:

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If you want the row labels to appear on each row of your pivot table, so it looks like this:

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Right click on the pivot table and select “Field Settings”

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Then select the “Layout and Print” tab; check the box next to “Repeat item labels” and click “OK”

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Your pivot table will now look like this:

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Formatting this way is great if you need to use the data in the pivot tables for additional analysis.

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4 Comments so far (Add 1 more)

  1. Thanks for sharing! I have been wondering about this as well, and you guys do a great job at explaining Excel. Thanks again… keep up the great work!

    1. expense reporting on June 16th, 2011 at 8:07 am
  2. I too was interestred to see if this option was only available for Excel 2007, thanks

    2. T Duggan on June 1st, 2011 at 11:46 pm
  3. Hi Jeff,

    This is a new feature in 2010. I think you have to upgrade to get this option.

    Sandi

    3. Sandi Mays on May 27th, 2011 at 7:06 am
  4. Is this option only available in Excel 2010? I am running 2007 and do not have this option, is there an addin or another way to get this option?

    4. Jeff on May 27th, 2011 at 5:58 am

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